Target Audience: Federal agencies, Department of Defense (DoD), state, local, tribal and territorial (SLTT) cooperative program regulators interested in enhancing general food safety related skills.

At a Glance

1. The FDA Office of Regulatory Affairs (ORA), Office of Training, Education, and Development (OTED) has implemented a new registration process for cooperative programs (retail, milk and shellfish virtual classroom courses. These courses are free to attend without any registration fees. As, these courses will be conducted in a virtual setting, no travel expenses will incur.
2. Review the classroom course schedule on the ORA LearnED System website. See hyperlinks below to access specific course information.
3. Complete the Student Registration Form* (located as an attachment in the course announcement email) and submit to OTED’s respective program mailbox (see below) at least 60 days prior to the course start date with the correct subject line criteria (below). OTED will begin accepting student registration forms for FY23 at 11:00 AM EST on August 29, 2022.
   • ORA-OTED-Retail@fda.hhs.gov
   • ORA-OTED-Milk@fda.hhs.gov
   • ORA-OTED-Shellfish@fda.hhs.gov
4. Prerequisites need to be completed at the time of registration (at least 60 days prior to the course start date).
5. Additional courses may be added throughout fiscal year. Visit the ORA LearnED System website regularly for course schedules and updates.
6. When submitting registrations for all Cooperative Program courses (retail, milk, and shellfish), 3 slots per course per agency will be permitted. This will maximize access for all state, local, tribal, and territorial partners. Agencies can submit additional registrations for any given course and any given date. Those participants will be placed on the course waitlist and offered as course slots become available.
7. There are over 100 food safety related online courses with free access for SLTT regulators (see the list at the bottom of this flyer). These courses may be used to satisfy Standard 2, Training, requirements of FDA’s Voluntary Program Standards.

Instructor Led Courses

The course numbers below are hyperlinked to OTED’s learning management system (LMS), LearnED, where the current course descriptions, prerequisites, dates and locations can be found. *Note You must be logged into LearnED to access the course hyperlinks below.

Retail:

Milk:

Shellfish:

How to Register for Classroom Courses

Student Registration forms* are available in the course announcement.

Program managers and others responsible for multiple employees, may submit one copy of the course registration form with the employees ranked by priority. Those listed first will receive priority consideration over those listed lower on the registration form. Individuals not part of a group registration may apply individually. All registration information must be fully completed to be considered. Individuals with missing information will be notified via email and directed to resubmit a completed registration form.

Please include the following subject line criteria when submitting registration forms based on your query:

If registering for a course:

Registration/Course ID and Title/Course City and State/Course Month and Year
Example: Registration/FD215 Managing Retail Food Safety/vILT/October 2022
Example: Registration/FD371 Milk Pasteurization Controls and Tests/vILT/June 2023
Example: Registration/FD245 Shellfish Plant Standardization/vILT/January 2023

For questions, please use the following subject line criteria:

Registration/Course ID and Title/Course City and State/Course Month and Year
Question/Course ID and Title/Course City and State/Topic Area
Example: Question/FD215 Managing Retail Food Safety/vILT/Tech Check

The expectation is that all individuals submitting a registration form have supervisory approval. Individuals or programs must submit registration forms to the respective program mailbox (see below) by the deadline to be considered (at least 60 days prior to the start of the course and have completed all prerequisites).

• ORA-OTED-Retail@fda.hhs.gov
• ORA-OTED-Milk@fda.hhs.gov
• ORA-OTED-Shellfish@fda.hhs.gov

Shortly after your registration has been submitted, you will receive an e-mail acknowledging that your registration has been received and or if there were any omissions or inconsistences with your registration.

Notification of Conditional Acceptance

Approximately 3 weeks after the registration deadline, notification of conditional acceptance will be issued to those participants. Official acceptances are dependent on OTED’s verification of prerequisite completion in the LMS.

Notification of Waitlist and Non-Acceptances

Approximately 3 weeks after the registration deadline, waitlisted course participants and those who were not accepted will be notified of their status. Waitlisted individuals will receive email notifications if their status has been changed from waitlisted to accepted.

Notification of Acceptance

Approximately 30 days after the registration deadline, notifications of acceptance will be issued to accepted course participants. Selection is dependent on priority ranking, registration completion, and prerequisite completion.

Notifications of acceptance will be issued via email by the Training Officer for the course. This message will include the course announcement and agenda.

Prerequisite Completion Requirements

All course prerequisites must be completed by the registration deadline. Failure to complete course prerequisites by the registration deadline will result in the course slot forfeited to the next waitlisted individual. The slot will not be reserved for an individual from the affected agency or organization. To self-check for 100% completion of prerequisites access the LearnED and ComplianceWire LMS.

Transcripts can be viewed by logging into:

• LearnED at https://fdaoted.csod.com/login/render.aspx?id=defaultclp and selecting “Learning” at the top of the screen, then “View your transcript”.
• ComplianceWire LMS at https://www.compliancewire.com/CW3/Standard/Authentication/LogIn and selecting “history”

Need a LearnED account? Contact Appsdesk@fda.hhs.gov

Need a ComplianceWire account? ComplianceWire Login Instructions

Cancellations

Please notify the program mailbox and place in the Subject Line:

• ORA-OTED-Retail@fda.hhs.gov
• ORA-OTED-Milk@fda.hhs.gov
• ORA-OTED-Shellfish@fda.hhs.gov

Cancellation/Course ID and Title/Course City and State/Course Month and Year

Example: Cancellation/FD215 Managing Retail Food Safety/vILT/October 2022
Example: Cancellation/FD371 Milk Pasteurization Controls and Tests/vILT/June 2023
Example: Cancellation/FD245 Shellfish Plant Standardization/vILT/January 2023

Please include the names of the individual(s) withdrawing from the course. The slot will not be reserved for an individual from the affected agency or organization.

Travel and Lodging Funding Assistance (when applicable)

OTED courses are being conducted virtually for Fiscal year 23 and travel is not required.

*We are no longer using the excel spreadsheet or the word version of the “Attachment A” that was used previously. A new fillable pdf form titled “Student Registration Form” is being used and will be accompanied with each course announcement. No other registration forms will be accepted..